Tenders and Contracts Administrator

Job Summary
We are urgently looking for a Tenders & Contracts Administrator to perform a wide range of tenders, contracts, administrative and office support duties.
Job Description
ROLE AND RESPONSIBILITIES;
• Collecting and delivering of tender documents
• Assist with tender compiling and the tendering process
• Search for tenders in the tender websites
• Sending expression of interest to potential clients
• Assist in organizing for site surveys for the advertised tenders
• Assist with production of final tender documents and arrangements to supply these documents to the customer within defined tender deadlines.
• Ensure bid and proposal word documentation is formatted, collated and presented in a professional manner.
• Preparation of quotations and proposals.
• Creating portals for E-procurement.
• Updating mandatory document to ensure that they are up to date
• Preparing qualification document
• Assist in organizing for the tender document reviews and timely submission of the tender
• Reviews ensuring that respective agendas, attendance lists and action trackers are up to date.
• Liaise with the company secretary to ensure safe keeping of classified documents, adhering to procedures and regulations.
• Monitor bid/quotation throughout the process, providing weekly status/exception reports as required.
• Undertake other administrative tasks as required.
• Assist in keeping the backup for all tenders that the company has engaged in.
• Managing the data for which they are responsible to ensure the availability, integrity, confidentiality and security of the data.
• Ensure that the tender documents are completed and are accurate
• Attend tender briefing meetings
• Liaise with all team members to ensure accuracy and compliance as per client specifications
• Provide administration support with tenders / proposals and monitor a timeline
• Review final documents for quality control and proof read for accuracy and compliance
• Provide continuous feedback to the team and prioritise order of importance of engagements
• Maintain accurate records and file manual & electronic copies of all the tender data ie correspondence quotations internal input etc
• Keep up to date documentation of all tenders and contracts register
• Assisting with updating and marketing materials
• Assisting with updating Company documentation
• Assisting with Reception when necessary

JOB REQUIREMENTS:
• Preferred Candidate must have 3+ years of Tender and Contracts Administration experience , excellent computer skills, strong business & marketing skills.
• Education to degree or diploma level would be preferable in any business related course
• Computer literate and proficient in the use of MS software particularly Word, Excel, PowerPoint and Vision.
• Previous experience in preparation of tender document and the whole process
• Adaptable and flexible
• Editing and proof-reading skills & high level of accuracy
• Excellent organization & administrative skills with strong attention to detail, strong time management / prioritization
• Evidence of previous Tender and Contracts Administration experience and skills a must.
• Flexibility to cope with several jobs simultaneously to agreed deadlines
• Numerical confidence, with the ability to analyze budgets, excellent financial and commercial acumen
• Strong communication skills both written and oral.
• Must be prepared to work overtime
• Willingness to assist with additional tasks given to the team

Please be sure you meet all the necessary criteria prior to applying.