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24. Jan, 06:41
Ad ID: 1683654

Admin Assistant - Marketing - Mombasa

Mombasa Mombasa
Details
Employer
Career Directions Limited
Company Industry
Human Resources
Work Type
Full time
Job Level
Entry level
Minimum Qualification
Bachelor
Years Experience
2 years
Application Deadline
2020-03-05
Description

Role Profile

  1. • Daily IMS reporting -Validating and sharing Daily IMS reports from the distributor to BAT, alongside the weekly closing stock and DSD reports too.
  2. • Coordinating the Western region Team to ensure they operate to their full potential and assisting them towards achievement of their set objectives by providing effective administrative support.
  3. • Ensure the office is efficiently, ensuring the office is clean and neat, and liase with HQ to ensure that the office rent is paid in good time.
  4. • Organise and ensure the replenishment of stationery and any other material as needed by the team.
  5. • Receive and redistribute merchandise to the various depots within the region.
  6. • Prepare monthly P4P reports and validated to ensure accuracy before forwarding to head office for payment processing.
  7. • Coordinating with distributor accounts team to ensure P4P invoices are prepared on time and accurately.
  8. • Tracking DR’s Efficiency tracker on a weekly basis to promote efficiency and effectiveness of the distributor team.
  9. • Capture and update leave planner as and when required to ensure smooth running of business activities.
  10. • Accurate and timely delivery of information regarding the business and the team to the necessary stakeholders so that they can drive company objectives successfully.
  11. • Secure meeting venues on time and avail resources required by the team.
  12. • Effective communication maintained always with all parties and any queries handled effectively
  13. • Implementing EHS action plan and timely submission of timely vehicle checklist for the team members to the team.
  14. • Ensure Cycle activities reconciliations are processed and forwarded to BAT for reimbursements within stipulated timelines.
  15. • Timely submission of payment documents and ensure the distributor is paid within stipulated timeline
  16. • Ensure Western claims are captured in the system and follow-up on approval and payments are done
  17. • Ensure Monthly TM&D claims/itineraries submitted by trade teams are aligned to the TM&D claims policy, processed and submitted to HR for timely payroll update

Qualification for the role:-

  • Bachelor’s Degree in marketing or any related
  • Self-starter with ability to learn quickly and independently.
  • Must have excellent time management skills with an ability to multi-task.
  • Ability to effectively communicate (orally and in writing) with all levels within the organization. Excellent interpersonal skills required.
  • Knowledge of: Internet software, Spreadsheet software, and Word Processing software.

Daily IMS reporting -Validating and sharing Daily IMS reports from the distributor to Company, alongside the weekly closing stock and DSD reports too

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To apply for this job, please go to the following website https://www.brightermonday.co.ke/job/admin-assistant-marketing-2q8q6g
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