REGISTRAR (ADMINISTRATION) - GRADE 15 REF: RU/01/02/19)
Appointment to this position will be for a period of five (5) years contract renewable once for a further period of five (5) years, subject to satisfactory performance.
Reporting to the Deputy Vice-Chancellor (Administration, Finance and Planning), the Registrar (Administration) shall be responsible for the supervision and management of all administrative and operational functions of the University.
DUTIES AND RESPONSIBILITIES
a) Participate in development and implementation of the University’s strategic plan
b) Participate in development of long term and short term policies to govern the operations of the various sections under the division to guide in achieving the set objectives of the division.
c) Participate in the periodic review of divisional policies so as to enforce continuous improvement in service delivery within the division.
d) Coordinate the development of annual budgets for the sections.
e) Participate in implementation of the University’s reward management system and the periodic review of the same so as to guide in rewarding of University staff equitably in relation to their value in the University.
f) Supervise the various sectional heads under the Department continually to ensure compliance to the set policies and alignment of sectional activities towards achievement of targets.
g) Coordinate the annual staff performance appraisal so as to measure staff productivity and identify existing potential for improvement to inform decision making on the same.
h) Provide professional advice to University Council and Management Board to aid in decision making.
i. Communicate and make regular follow up on the implementation of decisions made by the University’s Management Board within the Division to ensure alignment of operations to the defined decisions.
ii. Provide secretariat services to the Division’s main committee on a regular basis so as to operationalize the meetings and ensure proper documentation of all deliberations for future reference.
iii. Coordinate the periodic collection of evidence used in gauging achievement of performance targets within the division for use in decision making on how to enhance performance.
iv. Liaise with the Heads of Sections within the Department on a regular basis to identify any training needs among staff members and make necessary arrangements for the same.
v. Coordinate continuous fleet planning within the University so as to ensure proper scheduling of transport facilities for various uses and performance of maintenance activities.
vi. Oversee the regular performance of maintenance and repair activities on existing physical infrastructure within the University to ensure proper servicing is effected for long term service of the same.
vii. Develop and continually coordinate customer satisfaction levels and service delivery standards within the University so as to ensure continued achievement of competitive advantage.
viii. Generate periodic comparative data on institutional performance in relation to other Universities so as to guide in benchmarking of best practices.
ix. Prepare and execute staff disciplinary matters to enhance good code of conduct among staff members.
x. Coordinate the preparations of annual reports and annual work plans.
xi. Coordinate training and development programmes of staff in the University and ensuring their implementation;
xii. Determine equitable monetary and non-monetary remuneration of employees in the University considering legal and statutory provisions;
xiii. Participate in ensuring proper health and safety working conditions as provided for in applicable laws;
xiv. Participate in ensuring industrial peace in the University by helping in collective bargaining, joint consultations and settlement of disputes;
xv. Ensure processing of staff engagement/disengagement is done in accordance with the approved policies;
xvi. Advise top management on formulation and evaluation of human resource programmes, policies and procedures;
xvii. Provide advice to heads of Departments regarding manpower planning, job analysis, design, recruitment and selection of staff;
Requirements for appointment
To be considered for this position, one must:
i. Have a Bachelor’s Degree from a recognized institution
ii. Have a Master’s degree in relevant field from a recognized institution
iii. Have at least 12 years relevant work experience, preferably in a University setting, three (3) of which as Deputy Registrar or equivalent
iv. Be conversant with modern management techniques including Information Technology as relates to Human Resource Management.
v. Be familiar with all matters in human resource,planning and administration as applicable in a University setting.
vi. Manifest ability and leadership skills to effectively co-ordinate the administrative functions of University
vii. Have demonstrated evidence of good interpersonal relations,communication and negotiation skills
viii. Be of highest ethical standards,integrity,accountability and professionalism and should comply with Chapter Six of the Constitution of Kenya.
ix. Be a member of the CPS (K) or Institute of Human Resource Management.
PhD qualification in relevant field will be an added advantage.
Applicants who possess academic certificates from foreign universities are advised to get and attach equation from the Commission for University Education.
Applications are invited from suitably qualified candidates for the above position.
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