RECORDS MANAGEMENT OFFICER- (CASB GRADE 6)
Duties and Responsibilities
Reporting to the Administrative Head.
Specific duties and responsibilities will include:-
i. Will be in-charge of the registry in the Organization.
ii.Creating and maintaining County Assembly databases to ensure quick retrieval of information
iii. Developing records distribution and storage systems
iv. Providing the necessary support to ensure the County Assembly is accountable and transparency
v Ensuring that file covers are well maintained,
vi. Ensuring that documents are well and carefully handled.
vii. Ensuring that pending correspondence and bring-ups are checked and appropriate action taken.
viii Ensuring that mails are received, sorted, opened and dispatched and ensuring that related registers are maintained.
ix. Ensuring that data is protected, classified and indexed accordingly.
x. The officer will initiate appraisal and disposal of files/ documents in liaison with National archives and documentation Services
xi Ensuring that records are easily available when needed.
xii. Any other duty assigned to him by the supervisor.
Requirement for appointment
i. Served in a reputable institution for a period not less than five (3) years.
ii. A Diploma in any of the following disciplines. Records/ Information Management, Information /Library Science or equivalent qualification from a recognized institution: and in.
iii. Highly proficient in Computer applications.
Candidates interested in the above positions must have the following clearances:
• A Certificate of Good Conduct from the Criminal Investigations Department (CID)
• A Clearance Certificate from the Higher Education Loans Board (HELB)
• A Tax Compliance Certificate from the Kenya Revenue Authority (KRA)
• A Certificate from Ethics & Anti-corruption Commission (EACC)
The Kwale County Assembly invites applications for the above posts from suitably qualified persons.
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