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Personal Assistant to the Chief Executive Officer (CEO)

Ad ID
1105481
Posted at
13. Jul, 11:40
Details
Company Industry
Banking & Finance
Work Type
Full time
Job Level
Mid level
Minimum Qualification
Bachelor
Years Experience
5 years
Application Deadline
2018-08-27
Location
Unknown Unknown
Description

The Company

Our Client- Afreximbank (headquartered in Cairo, Egypt) is a Trade Finance Bank established for the purpose of financing, promoting and expanding Intra-African and Extra-African Trade. The Bank was established through an agreement signed by member states and multilateral organisations and a charter that governs its corporate structure. In addressing the gaps in Intra-African Trade, the Bank has set up an Investment Holding company - Fund for Africa's Export Development (FUNFED), under its Equity Investment Programme.

The set-up of FUNFED is complementary to the Bank's two major initiatives in the areas of Intra- African Trade and Export Development. The ability to provide equity financing to key companies in the value chain of critical industries and sectors will significantly increase the probability of success in delivering on the Bank’s development priorities and building up the Bank's business volumes under the main pillars of the Intra African Trade (Create, Connect and Deliver) and Industrialization/Export Development Strategies (Catalyse, Produce, Trade).

Objectives

The long term objective of FUNFED is the provision of equity capital and related financial, non-financial and support services targeted at operators in Africa’s tradable and support sectors, with emphasis on activities that will promote and facilitate intra African trade and value added exports (goods and services).

Job Summary

Reports to: Chief Executive Officer

Location: Cairo (Egypt)/ Mauritius

Job Summary

  • Provide administrative support to the Chief Executive Officer and FUNFED office.

Duties and Responsibilities

  • Manage the personal calendar of the CEO, and book appointments/organize meetings and calls with staff, clients and Board Members.
  • Manage CEO’s electronic diary, assess priority of appointments and reallocate as necessary.
  • Draft routine correspondence and prepare presentations on behalf of the CEO.
  • Receive and sort incoming mails and ensure all correspondence is dealt with swiftly.
  • Screen phone calls and deal with enquiries whenever applicable with tact and diplomacy.
  • Maintain effective and comprehensive electronic and paper filing systems to ensure ease of access, security and confidentiality of all files, records and reports.
  • Ensure all official documents (passport, visa, insurances, memberships, etc.) are renewed before their expiry.
  • Arrange travel itinerary for the CEO, make accommodation reservations and prepare expense accounts and allocations as requested.
  • Ensure prompt dispatch of board meeting agenda to the Board Members prior to the board meeting.
  • Collate the schedule of the Board Members sitting allowances and fees; raise approval memos for payment of their allowances and fees for the CEO’s approval.
  • Register the CEO and his delegates for conferences and prepare all relevant documentation for meetings.
  • Take minutes during meetings, prepare and submit reports of meetings & summary of briefs for CEO’s decision and use.
  • Manage relationships with PAs of clients’ representatives, suppliers and other external parties.
  • Maintain a professional and effective communication network across the organisation with regards to CEO’s availability and time.
  • Responsible for correspondence between Shared Services Centre (SSC) and FUNFED.
  • Raise accounting vouchers on FUNFED transactions to be passed on to the SSC for processing.
  • Prepare payment vouchers for payment requests received in accordance with the SLA in place.
  • Prepare invoices approval requests or petty cash request for departmental purchases following FUNFED’s procurement guidelines and seek all relevant approvals.
  • Assemble relevant files for internal and external audit purposes to meet audit documentation requests.
  • Provide all audit requests within one day upon request.
  • Prepare journal entries on SAP to record all expenses.
  • Perform other office functions and duties as assigned by management.

Requirements

  • First degree in Business Administration/Secretarial Studies or related Social Sciences discipline.
  • A post graduate degree in a relevant field is required.
  • Minimum of 5 years’ experience in office support, secretarial or administrative function in a reputable company or a private equity firm.
  • Understanding of basic rules of vocabulary, grammar, spelling and punctuation.
  • Knowledge of business math for completing non-technical calculations such as addition, subtraction, multiplication and division.
  • Knowledge of scheduling & coordination of travel arrangements.
  • Understanding of basic techniques of record and file organization.
  • Basic accounting knowledge and book keeping experience.

Applications are invited from qualified persons for the above vacant position.

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