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Mall Administrative Assistant

Posted at
Friday, 08:56
Company Industry
Banking & Finance
Work Type
Full time
Job Level
Mid level
Minimum Qualification
Years Experience
3 years
Application Deadline
Nairobi CBD Nairobi

Job Title : Mall Administrative Assistant (Ref: CPF/AA/18)

Supervisor Title : Mall Manager

Division: Property And Facilities Management

Location: Nairobi

Job Summary

The purpose of this job is to provide effective and efficient day to day administrative support to the Mall Manager.

Key Responsibilities

  • Manage the day-to-day administrative functions; providing secretarial support services; receive incoming calls, visitors, correspondence and reports.
  • Maintain the Managers calendar/diary and schedule of appointments to ensure that appointments do not overlap.
  • Maintain an up to date, effective and accessible filing system for all the electronic and hard copy documents in the department to facilitate records retrieval.
  • Maintain efficient and effective communication channels between the manager and any other stakeholders by being the initial point of contact to the Mall Management offices.
  • Maintain an inventory of office equipment and supplies, monitor utilization of consumables and requisition for additional supplies.
  • Any other duties that may be allocated from time to time.

Qualification and Experience Requirements

  • Diploma/ Degree in a related field
  • At least 3 years’ experience with a proven positive track record in marketing of a retail mall within or region similar to Kenya.

Competence Requirements

  • Excellent relationship management and communication skills necessary for interaction with stakeholders
  • Good planning and organization skills;
  • High level problem solving skills, intelligence and courage
  • Excellent personal physical presentation
  • Integrity

If you meet the requirements stipulated for the above position, please write in confidence quoting the Position, Title and Reference Number on the subject of the email or cover letter on or before Friday 24th August , 2018 not later than 5:00 PM.. Applications including your Curriculum Vitae, Contact Email address and daytime telephone contacts, Current Position and Remuneration, Name and addresses of three referees should be emailed to: .

Additionally, the candidates should attach the following documents; all of which should be valid:

  • Certificate of Good Conduct
  • Clearance Certificate by Higher Education Loans Board (HELB)
  • Certificate by Credit Reference Bureau
  • KRA Tax Compliance Certificate

Only short-listed candidates will be contacted.

CPF is an equal opportunity employer and as such, canvassing in any form will lead to automatic disqualification.

Povide effective and efficient day to day administrative support to the Mall Manager.

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