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14. Jan, 06:25
Ad ID: 1271460

Executive Assistant to the Managing Director (Bilingual - English/French)

Nairobi CBD Nairobi
Company Industry
Real Estate
Work Type
Full time
Job Level
Mid level
Minimum Qualification
Years Experience
4 years
Application Deadline

Key responsibilities will include:

  • Update the Managing Director’s daily schedule, prepare meeting’s agenda and provide background information;
  • Read documents, carry out research, compile and analyse relevant information; and draft letters, documents, presentations and other communications from the Managing Director in the appointments schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Draft, transcribe, take dictation, type correspondence and reports;
  • Coordinate document movement from the Managing Director’s Office to relevant parties for appropriate action, follow up, and report on progress;
  • Maintain effective filing and record management system for Managing Director’s Office and ensure safety security and confidentiality;
  • Attend to internal and external visitors to the Managing Director’s Office;
  • Maintain office supplies and inventory for the Managing Director’s Office;
  • Manage executive communication including taking calls, responding to emails and taking messages for the Managing Director’s action;
  • Assist with budget preparation and management imprest for the Managing Director;
  • Coordinate travel arrangements for the Managing Director;
  • Act as the liaison for the Managing Director by relaying of information in a timely and effective manner;
  • Perform any other duties as may be assigned from time to time.

Minimum Qualifications, Skills and Competencies

  • A minimum of Bachelor’s degree in Business Administration;
  • A minimum of four (4) years of related work experience supporting Executive Offices;
  • Knowledge of administrative and clerical procedures and systems such as managing files and records, transcription, designing forms, and other office procedures;
  • Must demonstrate ability to work independently with minimum supervision;
  • Must demonstrate commitment to operational effectiveness;
  • Should have ability to solve problems by applying relevant business knowledge;
  • Should demonstrate professional expertise in the relevant work area;
  • Should have ability to carry out independent research and initiate official documents, reports, and presentations.
  • Must have the ability to communicate for both written and oral communication
  • Must be able to work under pressure
  • Must be bilingual in French and English.
  • Must have knowledge in use of MS office packages including advanced word, PowerPoint and excel

The Executive Assistant will be responsible for providing administrative support to the Managing Director and be a primary internal and external contact for the Office.

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