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Administrative Manager

KES 60,001 - KES 70,000
Ad ID
1114014
Posted at
25. Jul, 18:22
Details
Company Industry
Logistics & Transportation
Work Type
Full time
Job Level
Mid level
Minimum Qualification
Bachelor
Years Experience
5 years
Application Deadline
2018-09-08
Location
Mombasa Mombasa
Description

Salary Currency: Kenyan Shilling

We are a company based in Mombasa that has been incorporated in the Republic of Kenya specializing in inbound logistics covering Customs clearance, Conventional grain vessel discharge, Port operations, Warehousing and Transportation of Cargo.

The Company:

Danros Kenya Limited prides on helping customers address a wide variety of logistical challenges and we are among the leading transport and logistics companies in Kenya.

We aim is to be the best customer service team in our profession, striving to develop and maintain a first-class infrastructure to ensure employee satisfaction, which drives customer loyalty leading to sustained profit growth and creating improved company value.

The Position: We’re looking for an administrative manager with some HR experience who will be the coordinator of the entire office operations as well as ensure smooth flow of the company.

The administrative manager will support operations by supervising staff; planning, organizing, and implementing administrative systems. They will also be responsible for promoting the corporate image by representing the HR team internally and externally; providing liaison between the HR team and employees; promote and embrace GPN values. Position serves as HR Assistant with responsibilities for coordinating HR activities and the administration for HR programs.

Requirements:

Required:

  • Degree or Diploma in business management/business administration
  • 2+ years’ recent work experience in a generalist Office management /admin role with EA & HR support responsibilities in an office environment
  • Demonstrated ability to operate efficiently and effectively in a dynamic, fast-paced and cross-cultural work environment with strong customer focus
  • Demonstrated ability to establish and maintain effective and enduring professional stakeholder relationships
  • Good planning, financial and organizational skills
  • Excellent communication skills (both written and verbal)
  • Excellent interpersonal skills
  • Years of experience: 3-5 years HR support experience;
  • Ability to learn various processes and policies quickly to effectively perform tasks and provide support as needed

Preferred

  • Ability to work independently, set priorities, juggle tasks, meet deadlines
  • Good computer skills
  • Detail Oriented
  • Experience working in a multidisciplinary and multicultural environment will be an added advantage.
  • Initiative and innovation in assessing situations, troubleshooting, conflict resolution, and team building.
  • Ability to be discreet and handle confidential information appropriately

Responsibilities:

  1. Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
  2. Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
  3. Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
  4. Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
  5. Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
  6. Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
  7. Provides historical reference by developing and utilizing filing and retrieval systems.
  8. Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
  9. Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
  10. Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
  11. Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
  12. Contributes to team effort by accomplishing related results as needed.
  13. Conserve HR leadership time by reading, researching, and routing correspondence; drafting letters and documents; initiating telecommunications.

The receptionist will report to you

The Location: Mombasa, Kenya

Salary Ksh 75,000

We’re looking for an administrative manager with some HR experience who will be the coordinator of the entire office operations

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