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Senior Project Finance Administrator

Ad ID
1269888
Posted at
Friday, 10:58
Details
Company Industry
NGO
Work Type
Full time
Job Level
Senior level
Minimum Qualification
Bachelor
Years Experience
5 years
Application Deadline
2019-01-18
Location
Nairobi CBD Nairobi
Description

Company Description

SNV is a not-for-profit international development organization, working in Agriculture, Renewable Energy, and Water, Sanitation & Hygiene. Founded in the Netherlands in 1965, we have built a long-term, local presence in more than 30 countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organizations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.

For more information on our operations in Kenya and SNV, visit our website: www.snv.org

Programme Overview

SNV has been engaged by various donors to reach millions of people by executing programmes in agriculture, Renewable Energy and WASH (Water, Sanitation and Hygiene). In Kenya, SNV is implementing several exciting projects in various counties. The SNV country office is located in Nairobi but a lot of activities are implemented from field offices in Eldoret, Nanyuki, Kisumu, Homa Bay, Kericho and Kilifi.

Job Description

Position Summary

Reporting to the Country Finance manager, the Senior Project Administrator will offer administrative and finance support to the project team. He/she will collect, record (financial) data into systems, analyze, take appropriate actions in case of deviations, prepare the financial reports including HR and/or project related data to the donor and to SNV according the donor- and SNV project policies. The work location is Nairobi with incidental travel to field offices.

Responsibilities

  • Support budget development in proposal stage;
  • Familiarize oneself with project proposal budget and its translation to the relevant project documents as per project management procedures, all donor requirements, reporting dates and formats and SNV internal reporting requirements;
  • Support the project manager in preparing donor budget revisions compliant with SNV and donor procedures and guidelines;
  • Record and ensure complete and accurate financial transactions into the SAP By Design financial system as required. Review and correct project data on a monthly basis;
  • Monitor if all financial transactions are done according to donor and SNV authorizations and procedures, especially the procurement regulations;
  • Follow up on project related receipts and payments, reconcile bank balances, prepare financial transactions and manage liquidity levels of the project, based on guidelines of the donor and SNV accounting procedures and internal control frameworks;
  • Ensure accurate and timely financial reports to the donor;
  • Ensure provision of monthly reports, including cash flow forecasts, and up to date overviews of financial project status for project manager, Country finance manager and country management;
  • Prepare, register and monitor LCB and consultant contracts, reports and payments;
  • Organize, document and archive relevant documentation, keep files complete and up to date and maintain quality and accessibility of archive and files, conform to administrative and filing procedures;
  • Maintain asset list at project level;
  • Contribute to efficient planning and time management of the members of the project, including LCB’s and consultants;
  • Offer project administrative support;
  • Practical experience in fund management and result based financing;
  • Supervise other junior finance administrators.
  • Support and guide project audits.

Qualifications

  • Bachelor degree in finance, business management or related field;
  • Professional accounting qualifications like CPA (K) or ACCA up to final level;
  • At least 5 years relevant working experience with an international organisation;
  • At least 5 years relevant working experience in projects;
  • Demonstrated knowledge and understanding of donor regulations and compliance issues related to management of donor funds;
  • Excellent communication and organization skills;
  • Experience with SAP will be an advantage.

Additional Information

Contract duration

1 year with possibility of extension.

Expected start date

February 2019

How to apply

Please apply via Apply Now Button and complete your application in our in-house recruitment system before 17th January 2019. Please send your application letter and CV that contains three referees as you apply with position title as subject/reference.

We do not appreciate any commercial mediation based on this advertisement.

NB: Kindly note that SNV Kenya does not require you to undergo any medical test prior to employment. Only shortlisted will be contacted.

Reporting to the Country Finance manager, the Senior Project Administrator will offer administrative and finance support to the project team.

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