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Finance Assistant

Ad ID
1269582
Posted at
Friday, 08:29
Details
Company Industry
NGO
Work Type
Full time
Job Level
Mid level
Minimum Qualification
Bachelor
Years Experience
2 years
Application Deadline
2019-02-25
Location
Nairobi CBD Nairobi
Description

Job Description

IRC Kenya is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to IRC policies and procedures and donor compliance

Key Responsibilities

Bank payment processing:

  • Receive all payment requests flowing into the department using 'RECEIVED' stamp and cross-checking details in PRs book
  • Maintaining the Payment Request book and updating for cheque/WEB payment details once the cycle has been completed
  • Ensuring that authorizations on the payments requests are in line with the approved limits per the delineation chart
  • Prepare all cheque and WEB disbursement vouchers USD and Ksh. Ensure the payment is fully supported and duly authorized per the authorized delineation chart before writing the cheque.
  • Ensure that cheque and WEB disbursement vouchers are presented for approval within documented hours
  • Preparing detailed remittance advice for all cheque payments and maintaining soft copies of the same on the shared drive.
  • Rubber-stamping ‘PAID’, including cheque numbers on all such documents once the payment has been processed.
  • To reconcile USD and KSH bank account and prepare the upload file monthly.

Payment release:

  • Ensure that the cheques in the register are recorded sequentially. Separate the KSH and USD to maintain sequence
  • Diligent follow-up to ensure that fully signed cheques are collected by vendors and signed for (ensuring proper identification of the person collecting) and details indicated in the cheque release register.

Filing

  • Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cheque & WEB disbursement vouchers
  • All files should be arranged sequentially and in separately designated sites for cheques (KSH, USD) and WEB payments

Cash flow management

  • Check all the bank statements regularly for any receipts and other peculiar items and notify your supervisor accordingly
  • Ensuring that an up-to-date cash and a cash flow done every Monday morning and provide update to your supervisor

Manage statutory deductions

  • Ensure that PAYE, NSSF and NHIF is remitted by the 9th of the next month
  • Ensure that all other payroll deductions ( HELB, Life Insurance, Pension) are remitted to the respective institutions by the 9th of the next month

Audit assist/Inter departmental

  • Assist in retrieval and re-file of documents as requested by supervisor

Other

  • Preparation of corrective journals and assisting in loading of journals as and when required
  • Prepare Monthly Balance Sheet schedules as assigned. Make sure all items in the balance sheet account are current and can be supported.
  • Ensuring donor regulations are adhered to for all aspects of the operations
  • Regular and open communication with IRC staff from all departments.

Key Result Areas

  • Prepare all cheque and WEB disbursement vouchers USD and Ksh. Ensure the payment is fully supported and duly authorized per the authorized delineation chart before writing the cheque
  • Ensure that the cheques in the register are recorded sequentially. Separate the KSH and USD to maintain sequence
  • Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cheque & WEB disbursement vouchers
  • Ensuring that an up-to-date cash and a cash flow done every Monday morning and provide update to your supervisor.

Qualifications

  • Minimum CPA II qualification. University degree is an added advantage

Required Experience & Competencies:

  • Knowledge in Excel
  • Proficiency in SUN accounting software applications is an added advantage

Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.

Disclaimer:

Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: [mobile number removed], Email:******[email removed]or report to the nearest police.

Applications are invited from qualified persons for the above vacant position.

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